How to protect payroll information in ESC

To protect your payroll settings it is vitally important that you create an ESC user account for each employee that will access ESC. Accounts can be created by going to the Company → Setup Users screen. To ensure maximum security these accounts should all have strong passwords. At this point a password should be assigned to the ADMIN account if it doesn't already have one.

Once each user has an account set up remove the following permissions from the accounts of people that don't need to see pay rates. These permissions are listed in the order they will appear.

  • Company → Setup Users
  • Company → Reports
  • Dispatch → Utilities → Enter Technicians
  • Service Agreements → Reports → Agreement Profitability Report
  • Sales → Screens → Show Labor Cost in Sales Invoicing
  • Sales → Reports → Sales Invoice List
  • Sales → Reports → Sales Reports
  • Sales → Reports → Customer Sales Analysis
  • Sales → Reports → Technician Sales Analysis
  • Sales → Reports → Service Account Ledger
  • Sales → Reports → Job Sales Report
  • Sales → Reports → History Report With Cost
  • Utilities → Restore Database
  • Utilities → View Database Tables
  • Utilities → Export Data to ASCII

If you are using ESC Accounting you will also have to disable access to the following permissions.

  • Company → View General Journal
  • Company → Back Load Payroll
  • Company → Reports → Job Report
  • Company → Reports → Job Profit and Lost Detail
  • Company → Reports → Job Profit and Loss Summary
  • Company → Reports → Job Transaction Detail
  • Company → Reports → Job Transaction Summary
  • Company → Reports → Job Labor Report
  • Company → Reports → General Journal Report
  • Company → Reports → Balance Sheet
  • Company → Reports → Trial Balance
  • Company → Reports → Budget Report
  • Company → Reports → Income Statement
  • Company → Reports → Transaction Summary By Account
  • Company → Reports → Transaction Detail By Account
  • Employees (Don't allow anything under this area)
  • Banking → Screens → View Account Register
  • Banking → Screens → View Payroll Transactions
  • Banking → Screens → Print Checks
  • Banking → Screens → Open Payroll Check
  • Banking → Screens → Reconcile Account
  • Banking → Reports → Account Register Report
  • Banking → Reports → Reconciliation Report
  • Banking → Reports → Register Open Transactions
  • Banking → Reports → Re-print check
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