How Can I Pay My Bills from my Credit Card Account?

You can easily track expenses paid with a credit card, pay Accounts Payable bills with a credit card, pay your credit card bills and reconcile your credit card account in ESC.

When paying your credit card bill you can simply write a check from your checking account and enter the credit card account as the debit account on your check or you can have a bill put into the Pay Bills screen each time you use the credit card account and then pay your credit card bill from Vendors → Pay Bills screen.

In order to have a bill put into the Pay Bills screen each time the credit card account is used, and pay your credit card bill from the Pay Bills screen you will need to tie a vendor to the credit card account number. To do this, go to Company → Enter Chart of Accounts, select the appropriate account number and click Edit. Add the credit card vendor in the Vendor for accrual field and then click Save.

Entering charges – To enter a charge to the credit card go to Banking → Account Register.

Choose the appropriate credit card account and the correct accounting period.

In the upper left corner, click New and Charge.

Date – Enter the date of the transaction.

Description – Enter a description of the transaction or the payee.

Memo – Enter a memo for this transaction.

The following items are for each line item. Each charge can be broken down to over 60 line items, designating the amount in that line to a different account, job, job class, cost type or department.

Debit Account – This is the account you want to debit; IT SHOULD NEVER BE ACCOUNTS PAYABLE, ACCOUNTS RECEIVABLE OR THE SAME ACCOUNT YOU ARE ENTERING THE CHARGE TO.

Memo – Enter a memo for this line item.

Amount – Enter the amount for this line item.

Job – This field is optional and only used if this line item is part of a Job. Enter the job here or select from the drop-down list.

Job Class – This field is optional and only used if this line item is part of a Job. Enter the job class here or select from the drop-down list.

Cost Type – This field is optional and only used if this line item is part of a Job. Enter the cost type here or select from the drop-down list.

Department – This field is optional and only used if you want this line item to go to a particular department.

Click OK to save the transaction.

Using a credit card to pay Accounts Payable bills

If you wish to pay Accounts Payable bills using your credit card, simply go to the Pay Bills screen and pay bills by selecting the credit card account instead of your bank account. The transaction will be entered in your credit card account and if you pay your credit card bills from this screen (and have tied a vendor to the credit card used to pay the bills) a new bill for the credit card vendor will appear in the list of bills to pay after you save the transaction.

Paying your credit card bill

To pay your credit card bill from the checking account go to the account register and choose your checking account. Enter a check for the amount you want to pay and choose the credit card account for the debit account.

If you have tied a vendor to your credit card account, you should pay your bill from Vendors → Pay Bills. 

You can reconcile your credit card account in the same manner as your bank account.