How Do I Record a Deposit Not Made from ESC?

To enter a deposit that is not from Accounts Receivable go to Banking → Account Register.

Choose the account you are depositing the money into and the correct accounting period.

In the upper left corner click New and Deposit.

Enter the Date you will be making the deposit, a Deposit ID and a Memo, if desired. It you want ESC to print a deposit ticket check the box next to Print deposit ticket.

The following items are for each line item. Each deposit can be broken down to over 60 line items, designating the amount in that line to a different Account, Job, Job Class, Cost Type or Department.

Credit Account – Enter the Account you wish to credit – IT SHOULD NEVER BE ACCOUNTS RECEIVABLE, ACCOUNTS PAYABLE OR THE SAME ACCOUNT YOU ARE DEPOSITING THE MONEY INTO.
Payment Method – This field is optional and for your information only.
Check Number – This field is optional and for your information only.
Memo – This will carry down from the memo line above and can be changed if desired.
Amount – Enter the amount for this line item.
Job – This field is optional and only used if this line item is part of a job. Enter the job here or select from the drop-down list.
Job Class – This field is optional and only used if this line item is part of a job. Enter the job class here or select from the drop-down list.
Cost Type – This field is optional and only used if this line item is part of a job. Enter the cost type here or select from the drop-down list.
Department – This field is optional and only used if you want this line item to go to a particular department.

Click OK to save the deposit (and print the deposit ticket, if checked).

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